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Welcome to Ares Legal's privacy policy. 

Ares Legal respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you. 


1.      Important information and who we are


Purpose of this privacy policy


This privacy policy aims to give you information on how Ares Legal collects and processes personal data belonging to you or your personnel in the context of providing legal services to you or your business, through your use of this website and through any of the other ways we interact, as set out in more detail in paragraph 3 below. 

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy policy together with any other privacy notice or policy (or fair processing notice or policy) we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other privacy notices and policies and is not intended to override them. 



Ares Legal Limited is the controller and responsible for your personal data (collectively referred to as Ares Legalweus or our in this privacy policy).

We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, contact the DPO using the details set out below. 

Contact details

If you have any questions about this privacy policy or our privacy practices, contact our DPO in the following ways:

Full name of legal entity: Ares Legal Limited

Email address:

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues ( We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance. 

Changes to the privacy policy and your duty to inform us of changes

We keep our privacy policy under regular review. This version was last updated on 1st April 2024. 

It is important that the personal data we hold about you is accurate and current. Keep us informed if your personal data changes during your relationship with us.

Third-party links

Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

2.      The data we collect about you

Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data) nor does it include information about limited companies.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data includes first name, maiden name, last name, marital status, title, date of birth, gender, signature(s), National Insurance number(s) and photographic identification data.

  • Contact Data includes billing address, delivery address, email address and telephone numbers.

  • Employment Data includes employment and job application details such as employment history, qualifications and equality monitoring information.

  • Financial Data includes bank account and payment card details.

  • Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.

  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

  • Usage Data includes information about how you use our website, products and services. 

  • Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.


In certain circumstances, our collection of the different categories of data set out above may include the collection of Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). We also may collect Criminal Convictions and Offences Data.

If you fail to provide personal data


Where we need to collect personal data by law, or under the terms of our engagement with you (as set out in our engagement letter and terms of business), and you fail to provide that data when requested, we may not be able to perform the services set out in the engagement letter.

3.      How we collect your personal data


We use different methods to collect data from and about you including:

  • Carrying out legal services for you (or your business) where we will in almost all instances act as a controller. 

  • When we communicate with you by email or other electronic correspondence, by telephone or using video conferencing software. You may give us your personal data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

    • make a request for our services;

    • create an account on our website;

    • subscribe to our publications; 

    • request marketing to be sent to you;

    • complete a survey; or

    • provide us with feedback.

  • Networking (for example, at in-person or virtual events).

  • Otherwise through providing our legal services and operating our business.


We also collect data from and about you via our website:

  • Through your actions (for example, when submitting a subscription form and/or when submitting a job application). 

  • Through automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. See section 10 below for further details.

  • Through third parties or publicly available sources. We will receive personal data about you from various third parties and public sources. 

  • Technical Data from analytics providers; advertising networks; and search information providers;

  • Contact, Financial and Transaction Data from providers of technical, payment and delivery services;

  • Identity and Contact Data from data brokers or aggregators;

  • Identity and Contact Data from publicly available sources such as Companies House;


4.              How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.

  • Where it is necessary for our legitimate interests as a legal services provider (or those of a third party) and your interests and fundamental rights do not override those interests. 

  • Where we need to comply with a legal obligation to which we are subject.

  • Where processing of "special category data" is necessary in the context of legal claims or where another legal ground other than explicit consent is available to us under relevant data protection legislation.

  • Where our legal services require us to process "special category data" and where we have obtained your explicit consent to do so. If we seek and obtain your consent, you may withdraw it at any time.


Except as previously referred to in this paragraph 4, we do not generally rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal data

We have set out below a description of the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Contact us if you need details about the specific legal basis we are relying on to process your personal data where more than one ground has been set out in the table below. 


























We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. 


Promotional offers from us 


We may use your Identity, Contact, Technical and Usage Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving that marketing.

Third-party marketing 

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes. 

Opting out

You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time. 


You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, see section 10 below.

Change of purpose 

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, contact us. 

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

We may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5.       Disclosures of your personal data


We may share your personal data with the parties set out below:

  • other companies in the Ares Legal group and who are based in the UK. 

  • external third parties such as:

    • service providers acting as processors who provide services such as marketing agencies and IT and system administration services;

    • professional advisers acting as processors including accountants, bankers, auditors and insurers who provide services to us;

    • HM Revenue & Customs, regulators and professional bodies who require reporting of processing activities in certain circumstances;

  • Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy. 


We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6.      International transfers


Some of our external third parties are based outside the UK so their processing of your personal data will involve a transfer of data outside the UK.

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: 

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data.

  • Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK. 


Contact us if you want further information on the specific mechanism we use when transferring your personal data out of the UK. 

7.       Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. 

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8.       Data retention

How long will you use my personal data for?


We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

In some circumstances you can ask us to delete your data.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you. 

9.       Your legal rights


Under certain circumstances, you have rights under data protection laws in relation to your personal data to: 


  • Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

  • Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. 

  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

  • Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: 

    • If you want us to establish the data's accuracy.

    • Where our use of the data is unlawful but you do not want us to erase it.

    • Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims. 

    • You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. 

  • Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. This right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. 

  • Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.


If you wish to exercise any of the rights set out above, contact us. 

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. 

10.    Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.


We use the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of our website. These essential cookies are always enabled because our website won’t work properly without them. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services. You can switch off these cookies in your browser settings but you may then not be able to access all or parts of our website.  

  • Analytical or performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

  • Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

  • Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests.


You can find more information about the individual cookies we use and the purposes for which we use them in the table below:

























To opt out of being tracked by Google Analytics across all websites, visit


You can also choose to reject all non-essential cookies in the cookie banner.


However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.


If you have any questions or concerns about our use of cookies, please contact us.

Purpose Or Activity
Type of Data
Lawful Basis
To make suggestions and recommendations to you about services that may be of interest to you
Identity; Contact; Technical; Usage; Marketing and Communications
Necessary for our legitimate interests
To use data analytics to improve our website, products and services, marketing, customer relationships and experiences
Technical; Usage
Necessary for our legitimate interests
To deliver relevant website content to you and measure or understand the effectiveness of the marketing we provide to you
Identity; Contact; Usage; Marketing and Communications; Technical
Necessary for our legitimate interests
To administer and protect our business and our website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
Identity; Contact; Technical
Necessary for our legitimate interests; Necessary to comply with a legal obligation
To enable you to complete a survey
Identity; Contact; Usage; Marketing and Communications
Performance of a contract with you; Necessary for our legitimate interests
To manage our relationship with you which will include notifying you about changes to our terms or privacy policy
Identity; Contact; Marketing and Communications
Performance of a contract with you; Necessary to comply with a legal obligation; Necessary for our legitimate interests
To deliver our services to you including engaging service providers, managing payments, fees and charges and collecting and recovering money owed to us
Identity; Contact; Financial; Transaction; Marketing and Communications
Performance of a contract with you; Necessary for our legitimate interests (to recover debts due to us)
To check whether we can act for you as a new or existing client, and carry out all of our compliance requirements, including conflicts of interest, anti-money laundering, fraud and background screening
Identity; Contact; Financial Professional
Performance of a contract with you; Necessary to comply with a legal or regulatory obligation; Public interest; Necessary for our legitimate interests.
Cookie Name
Used on multilingual websites to save user language preference - Functional
Used for stability/effectiveness measurement - Essential
Used for system effectiveness measurement - Essential
Used for security and anti-fraud reasons - Essential
Used to identify logged in site members - Essential
Used for cookie banner parameters - Essential
Used for system monitoring/debugging - Essential
Used for system monitoring/debugging - Essential
Used to indicate the system from which the site was rendered
Used in connection with user login - Essential
Used for security reasons - Essential
Used for security reasons - Essential
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